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LIST OF PROCESSES

Personnel and Administrative Affairs Office

STT

 PROCEDURE

NOTATION

1

Managing documents

Designate the process of receiving, handling and distributing documents closely and consistently, fulfilling the requirements of the Government and the Ho Chi Minh City University of Technology.

To be applied to all incoming and outgoing documents in Personnel and Administrative Affairs Office

QT.TCHC-01

2

Approving Recruitment Target

Designate the process of consistently managing and carrying out recruitment target, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology as well as fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to all Faculties, Centers, Departments and Offices of Ho Chi Minh City University of Technology except the Programs, the Projects linked with Ho Chi Minh City University of Technology.

QT.TCHC-02

3

Recruiting

Designate the process of consistently hiring and selecting personnel, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, and fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to all subordinate units having recruitment demands (including the  contracts made by Ho Chi Minh University of Technology and the subordinate units )

QT.TCHC-03

4

Issuing and Renewing of Health Insurance Card

Designate the process of assigning officials to issue and renew health insurance cards to employees on time.

To be applied to all officials, public servants working at Ho Chi Minh City University of Technology and not entitled to a retirement pension.

QT.TCHC-04

5

Notifying the employment increase to Ho Chi Minh City Social Insurance

Designate the process of consistently and logically notifying the increase of employees applying for social insurance, health insurance and unemployment insurance to Ho Chi Minh City Social Security, fulfilling proposed requirements.

To be applied to employees under non fixed-term contracts, fixed-term contracts for 3months or more; officials, public servants working at the Ho Chi Minh City University of Technology and applying for social insurance.

QT.TCHC-05

6

Assigningpersonnel to guide trainees

Designate the process ofassigning personnel to consistently guide trainees, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, and fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to the employees and the officials guiding the trainees in probationary period.

QT.TCHC-06

7

Employment contract extension

Designate the process of consistently extending the labor contract, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied toemployees who have expired employment contracts/finish probationary period/ are in time for pay scale increase.

QT.TCHC-07

8

Arranging contracts with visiting professors

Designate the process of inviting visiting professorsconsistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology as well as fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to all Faculties, Centers, Departmentsand Offices of the University contracting with visiting professors.

QT.TCHC-08

9

Signingfixed contract with lecturersentitled Professor,  Vice Professor, Doctor at the retirement age.

Designate the process of signing fixed contract with lecturersentitled Professor, Vice Professor, Doctor at the retirement age consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to the lecturers entitled Professor, Vice Professor or Doctor at the retirement age.

QT.TCHC-10

10

Civil service examination

Designate the process of carrying out and organising the civil service examination consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to all contract officials who finish the probationary period.

QT.TCHC-11

11

Appointing selected officials to professional rank

Designate the processs of managing, carrying out the the selected officials to professional rank consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, and fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to subornidate units of Ho Chi Minh City University of Technology; regular officials, public servants and contract employees who are on salaries based on degree and performance-related pay scale set by the State.

QT.TCHC-12

12

Signing first-time contracts and indefinite-term contracts.

Designate the process of signing a contract to work for the first time and indefinite term contract consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to officers who passed the Civil service examination

and had full records appointed to the professional rank (contract to work for the first time); For the officials has expired the contract to work for the first time (indefinite term contracts)

QT.TCHC-13

13

Assigning  the officials for domestic training and assigning

Designate the processs of managing, carrying out the record reviewing to assign  the officials for domestic training and assigning consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to subornidate units of Ho Chi Minh City University of Technology; regular officials, public servants and contract employees who have been paid salaries based on degree and performance-related pay system set by state.

QT.TCHC-14

14

Assigning the officials going on domestic business

Administrate the officials of the University of Technology going on domestic business according to the regulations. The related objects can solve the necessary procedures  quicky and exactly thanks to the uniform rule of orders and forms. Eliminate unecessary steps to shorten the time of procedures on business.

To be applied to the university officials going on domestic business .

QT.TCHC-15

15

Appointing the officials for short- term overseas training and assignment (less than 30 days)

Administrate the officials of the University of Technology in short- term overseas training and assigning according to the regulation.The related objects can be easy to solve the necessary procedures in quickly, exactly based on the unify rule of order, form. Eliminated other steps unnecessary to shorten the time of procedures on business.

To be applied to the officials taking short- term overseas training and assigment (less than 30 days)

QT.TCHC-16

16

Appointing the officials for long-term overseas training and assignment

Designate the processs of administrating the officials taking long term training/ assignment in unified way, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology. Constructing a standard process to carry out and control the work sequence, clearly ascertaining rights and responsibilities in works

To be applied to the officials taking long- term overseas training and assignment (30 days or more) ; extend a deadline of long term overseas training/assignment; select the officials after their training accomplishments.

QT.TCHC-17

17

Government scholarships

Designate the process of managing and carrying out the consideration for providing government scholarships consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to subornidate units of Ho Chi Minh City University of Technology; regular officials, public servants and contract employees who have been paid salaries based on degree and performance-related pay system set by state.

QT.TCHC-18

18

Raising the salary pay scales regularly and in preterms

Designate the process of managing and carrying out the consideration for raising the salary pay scales regularly and in preterms consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to the university’s regular officials, public servants who are paid salaries based on degree and performance-related pay system set by state. Applying to all subordinate units of Ho Chi Minh City University of Technology.

QT.TCHC-19

19

Seniority Allowance

Designate the process of managing and carrying out the consideration for providing the Seniority allowance consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to university’s subordinate units; regular officials, public servants and contract employees (age 45 or older) who have been working in education sector for at least 5 years and have been paid salaries based on degree and performance-related pay system set by state.

QT.TCHC-20

20

Toxicity and Danger pay allowances

Designate the process of managing and carrying out the consideration for providing the toxicity and danger pay allowancesconsistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to the regular officials, public servants and contract employees paid salaries based on degree and performance-related pay system set by state, working in toxic and dangerous environments.

QT.TCHC-21

21

Considering and approving dossiers of professional rank promotion examinations

Designate the process of managing, considering andapproving dossiers of rank promotion examinations consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology..

To be applied to the regular public servants and officials appointed to the professional rank of 9 years or equivalents, those with current salary coefficient 3.66 or higher; paid salaries based on degree and performance-related pay system defined by the State, working in hazardous and noxious. To be applied to all subordinate units of Ho Chi Minh City University of Technology - Vietnam National University Ho Chi Minh City.

QT.TCHC-22

22

Considering the transference of professional rank and type

Designate the process of managing and carrying out the approval of rank and kind of officials transfer consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to the regular officials, public servants and contract employees paid salaries based on degree and performance-related pay system defined by the State, working in toxic and dangerous environments.

QT.TCHC-23

23

Appointing officials

Designate the process of performing the appointment of officials consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to all officials who wish to transfer work units.

QT.TCHC-24

24

Appointing andtransferringregularofficials

Designate the process of managing, appointing the  regular officials from other agencies to Ho Chi Minh City University of Technology – transferring regular officials of Ho Chi Minh City University of Technology to other agencies, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, and fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to the regular officials, public servants of Government agencies, enterprise units of Government, paid salaries based on degree and performance-related pay system defined by the State. To be applied to all subordinate units Ho Chi Minh City University of Technology.

QT.TCHC-25

25

Handling employee resignations

Designate the process of handling employee resignations consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to employees and officials have voluntary resignation letters; employment units have official documents for termination of labor contracts.

QT.TCHC-26

26

Resolving maternity leave or unpaid leave for employees

Designate the process of resolving maternity leave or unpaid leave for employees consistently, in accordance with the legislative documentsof the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to employees and officials asking for maternity leave or unpaid leave.

QT.TCHC-27

27

Receiving the maternity leave employees or the unpaid leave employees

Designate the process of receiving the maternity leave employees or the unpaid leave employees consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to employees and officials asking for returning to work after maternity leave or unpaid leave.

QT.TCHC-28

28

Resolving the maternity leavescheme for employees

Designate the process of assigning officials to resolve the maternity scheme for employees consistently, in accordance with the legislative documents of the Government.

To be applied to officials, pregnant women employees/the adopters working in the university.

QT.TCHC-29

29

Resolving the sickness scheme for employees

Designate the process of assigning officials to resolve the sickness scheme for employees according to the social insurance regulations.

To be applied to officials, public servants, employees working in the university; officials having children less than 7 years old have applied for compulsory social insurance for 3months or more.

QT.TCHC-30

30

Resolving work accidents and occupational illness for employees

Designate the process of assigning officials to guide for resolving work accidents, occupational illness for officials and employees who are working in the university.

To be applied to officials and employees are working in the university and joining compulsory social insurance.

QT.TCHC-31

31

Settling pension/ social insurance allowance in one time

Designate the process of administering and implementing the process of settling pension/ social insurance allowance in one time consistently and scientifically, fulfilling proposed requirements.

To be applied to public servants, officials, employees working at Ho Chi Minh City University of Technology, joining the compulsory social insurance 12 months or more and social insurance enough 20 years or more.

QT.TCHC-32

32

Settling the death allowance for employees

Designate the process of assigning officials to guide the settlement of death allowance for employees. Develop a standard procedure to carry out and control the work process, clearly define the responsibilities and powers of enforcement.

To be applied to public servants, officials, employee working at Ho Chi Minh City University of Technology, joining the compulsory social insurance 12 months or more.

QT.TCHC-33

33

  Approving the periodic –commendation and bonus scheme

Designate the process of implementing registering and approving the periodic commendation and bonus , in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to officials working at Ho Chi Minh City University of Technology have enough conditions to be approved for the yearly commendation and bonus

QT.TCHC-34

34

Awarding the title of People’s Teacher – Meritorious Teacher

Designate the process of awarding the title of People’s Teacher – Meritorious Teacher consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to officials working at Ho Chi Minh City University of Technology have enough conditions to be dedicated the title of People’s Teacher – Meritorious Teacher.

QT.TCHC-35

35

Conferral of Professor – Associate Professor academic titles

Designate the process of  Professor – Associate Professor title conferral, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to officials working at Ho Chi Minh City University of Technology or not, registering to consider the title of Professor – Vice Professor.

QT.TCHC-36

36

Awarding memorial medal for exemplary career in education

Designating the process of awarding memorial medal for exemplary career in education consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to officials working at Ho Chi Minh City University of Technology have enough conditions to be awarded

QT.TCHC-38

37

Disciplining employees

Designate the process of managing and disciplining officials consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to all subordinate units of Ho Chi Minh City University of Technology, the university’s regular officials, public servants who are paid salaries based on degree and performance-related pay system defined by the State.

QT.TCHC-39

38

Managing officials overstaying their duty period abroad

Designate the process of managing and handling officials overstaying their duty period abroad consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to the university’s regular officials, public servants who are paid salaries based on degree and performance-related pay system defined by the State. To be applied to all subordinate units of Ho Chi Minh City University of Technology.

QT.TCHC-40

39

Appointing, Dismissing administratorship

Designate the process of appointing, dismissing administratorship consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to University’s Subordinate Units in appointing, dismissing administratorship of Faculties, Divisions, Boards, Centers, Laboratorys directly under the University; Departments/Laboratory directly under Faculties/Centers.

QT.TCHC-41

40

Establishing  administrative assemblies and units

Designate the process of promoting the administrative assemblies and units consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, as well as fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to University’s units having the requirements of establishing the administrative offices; To be applied to administrative offices established with term limits, including: Science and Training Assembly, School Advisory Assembly, Guiding Committee of Computional Chemistry  , Workplace safety Committee, Life Management Committee, Training Strategy Monitoring Unit, Training Strategy Developping Committee, University Ground Inspecting Committee, Fire Protection Guiding Committee

QT.TCHC-42

41

Establishing Subordinate units

Designate the process of promoting the subordinate units establishment consistently, in accordance with the legislative documents of the Government, the Ministry of Education and Training, Vietnam National University - Ho Chi Minh City, Ho Chi Minh City University of Technology, fulfilling the requirements of Ho Chi Minh City University of Technology.

To be applied to the establishments of units under the authority of Director and units under the authority of Vietnam National University- Ho Chi Minh City and higher levels.

QT.TCHC-43

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OFFICE OF QUALITY ASSURANCE

The Quality Assurance Office (QAO) was established under Decision No. 49/QĐ-ĐHBK on 19/04/2005. The QAO plays a key role in the development, monitoring, and reporting of quality across university... Read more

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